Free Template

Construction Backcharge Tracking Log

Track every active and resolved backcharge by subcontractor, deadline, and cost. Print landscape for best results. Two sample rows are included — remove before use.

BC #	Description / Items	Sub Responsible	Date Notified	Ack. Date	Original Deadline	Cure Notice Sent	Cure Deadline	BC Notice Sent	Work Completed	Cost to Correct	BC Amount	Status
BC-001	14 paint touch-ups, Bldg A, Units 101–108	ABC Painting Co.	4/1/26	4/1/26	4/8/26	4/11/26	4/16/26	4/17/26	4/23/26	$1,840.00	$2,024.00	Deducted
BC-002	7 door hardware items, Bldg B	Precision Door & Trim	4/3/26	4/4/26	4/10/26	4/14/26	4/21/26	—	—	—	—	Cancelled












TOTALS:

How to use this log

Assign a unique BC number to each backcharge (e.g., BC-001, BC-002) and reference it in all correspondence.
Record the Ack. Date only when you have written confirmation — not when you assume the notification was received.
The Cure Notice Sent and Cure Deadline columns correspond to Letter 2. Do not fill these in before Letter 2 is sent.
Update the Status column as the backcharge progresses. Track cancelled backcharges — they show the escalation process worked.
The BC Amount column reflects the actual deduction (cost + any contractual markup). Do not enter this until you have replacement contractor invoices.
See the Construction Backcharge Guide for day-by-day timeline and letter templates.